The Hour Banks Audit report displays employee hour bank balances at the transactional level. Report totals are displayed per employee, location, and department for each hour bank. Adjustment transactions may be reported in summary and/or detailed format. The Current Column option allows the report to be generated for the current payroll only.
Maximum accumulation limit adjustments always appear in their own column and are never summarized. The "Earned Hours" value is the number of hours credited to the employee after any maximum accumulation limit adjustments have been applied.
To access the Hour Banks Audit window, go to Payroll > Reports > Hour Banks Audit. [+]
In the Report By field, use the drop-down list to select the option to base the report. Choose from the following options:
Check Date - (default) To print employee hour bank balances based on a range of check dates.
Transaction - To print employee hour bank balances based on a range of transaction dates.
In the Report Order field, use the drop-down list to select how to sort the report. Choose from the following options:
Employee Alpha - (default) To print in alphabetical order by employee name.
Employee Number - To print in alphanumeric order by employee number.
Check the Current Column box to generate the report for the current payroll only.
In the Date Range section, specify a range of dates to include in the report based on the Report By selection. By default, the current date is displayed. To enter a different or longer period of time, enter the first date of the range in the Beginning Date, and the last date of the range in the Ending Date field. Use the drop-down calendar in each field to select the date. The ending date must be equal to or greater than the beginning date.
Reporting by Current Column will include data for an unposted payroll if it exists. No date range is required.
If reporting by Transaction, check the Print Transaction Date box to include the transaction date in the report, or leave unchecked to exclude the transaction date.
In the Locations, Departments, Employees, and Hour Bank Types fields, specify the locations, departments, employees, and hour bank types to include in the report. Choose All (default), or choose Selected or Range (as available) to specify which ones to include. See Reporting/Printing Functions for detailed information on using the Selected and Range options.
In the Adjustments field, select the option that determines how to display adjustment information in the report. Choose Summarized (default) or Detailed.
Check the Print Only Active Employees box to exclude terminated and on-leave employees from the report. By default, this box is checked. Uncheck this box to include terminated and on-leave employees in the report.
Check the Page Break After Each Employee box to print the report with a page break after each employee. Leave unchecked to generate the report without a page break after each employee.
Click the Preview button (located to the left of the Print button) to view the Hour Banks Audit Report in the Report Viewer, or click Print to print the report to the designated printer. See Reporting/Printing Functions for detailed information on using the Printer Settings and Print Preview buttons.
Click Cancel to exit.
Hour Banks Audit Report Example
