Terminating or Rehiring Employees

There are a few methods you can use to terminate or rehire an employee.

Terminating an employee

The following methods can be used to terminate an employee.

Manually change the employee's status to Terminated, and enter the termination date on the Employees > HR & Benefits tab.
Add a Termination status history record via the Employees > Status History tab.
Use the Terminate Employees option (Payroll > Admin > Terminate Employees).

To terminate by manually entering the status and termination date

Step	Action
Bring up the employee file	On the main Payroll screen, click the Employees button, select the name of the employee to be terminated, and click Edit.
Change the employee status	In the Edit Employee window, use the drop-down list in the Status field to select T-Terminated.
Enter the termination date	Select the HR & Benefits tab, and enter the appropriate date in the Termination Date field. Use the drop-down calendar to select the appropriate date.
Save and close	Click Save to enter the status change into the system. Click Cancel to close the window without saving.

To terminate by adding a Termination status history record

Step	Action
Bring up the employee file	On the main Payroll screen, click the Employees button, select the name of the employee to be terminated and click Edit.
Add the Termination status history record	In the Edit Employee window, select the Status History tab and click Add.
Select the Termination status	In the Status Change field, use the drop-down list to select Terminated.
Save and close	Click Save to enter the status change into the system. Click Cancel to close the window without saving. The Termination Date field on the HR & Benefits tab is automatically updated with the termination date (current date), and the Status field at the top of the Edit Employee window is changed to T-Terminated.

Rehiring an employee

An employee’s record is still in the system after his or her employment has been terminated. In the event that the employee is rehired, choose one of the following methods.

Manually change the employee's status to Active, and enter the rehired date on the Employees > HR & Benefits tab.
Add a Termination status history record via the Employees > Status History tab.

To rehire by manually entering the status and rehire date

Step	Action
Bring up the employee file	On the main Payroll screen, click the Employees button, select the name of the employee to be rehired, and click Edit.
Change the employee status	In the Edit Employee window, use the drop-down list in the Status field to select A-Active.
Enter the rehire date	Select the HR & Benefits tab, and enter the appropriate date in the Rehire Date field. Use the drop-down calendar to select the appropriate date.
Save and close	Click Save to enter the status change into the system. Click Cancel to close the window without saving.

To rehire by adding a Rehired status history record

Step	Action
Bring up the employee file	On the main Payroll screen, click the Employees button, select the name of the employee to be terminated and click Edit.
Add the Rehired status history record	In the Edit Employee window, select the Status History tab and click Add.
Select the Termination status	In the Status Change field, use the drop-down list to select Rehired.
Save and close	Click Save to enter the status change into the system. Click Cancel to close the window without saving. The Rehire Date field on the HR & Benefits tab is automatically updated with the rehire date (current date), and the Status field at the top of the Edit Employee window is changed to A-Active.