To use Quick Registration

To use Quick Registration

1. From the Dashboard, click the Quick Registration button. The Quick Reg patient search box is displayed.
   

2. You have two options prior to beginning the quick registration process: Searching for a patient that has been to the ED previously or entering a new patient that has never been seen before.

It is recommended that you perform a search for the patient prior to entering a new one to prevent duplicate entries.

• Previous Patient Search:

1. 1. Begin typing the patient information in the blank field. You can type letters or numbers. The search will display matches found in the patient first name, last name, date of birth, social security number, medical record number, and previous first, last name, or medical record number, if applicable. A list of possible matches appears as you type. You can continue typing to narrow down the list.
   2. Highlight and click the desired patient. The patient name is displayed in the search field.
   3. Click Select Patient. The Quick Registration window is displayed with the patient’s medical record number and visit number in the appropriate fields, as well as the First Name, Middle Name, Last Name, Gender, Date of Birth (or Estimated Age), and current Date and Time.
   4. If necessary, you may edit the First and Last Name, Gender, Date of Birth, Date and/or Time fields by clicking in the field and making changes.
   5. Continue to step 3.

• New Patient:

1. 1. Click New Patient. The Quick Registration window is displayed with the patient’s newly assigned medical record number and visit number displayed in the appropriate fields.
   2. In the First Name, Middle Name, and Last Name fields, enter the patient’s name.
   3. In the Gender field, select the appropriate gender.
   4. In the Date of Birth field, use the calendar button to select the DOB. If you do not know the DOB, you can enter an estimation of the patient's age (in years) in the Estimated Age field. (This stores a date of birth of January 1st of the birth year based on this age. For example, if you enter 56 in the year 2009, the DOB is stored as 1-1-1953 allowing a validation of the DOB at a later time.)
   5. If necessary, you may edit the Date and/or Time fields by clicking in the field and making changes.

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3. In the Email field, enter the patient's email address. This field is required if the patient is going to be registering for the patient portal.
   

4. If the patient's gender is female, the Pregnancy Status field is displayed. Use the drop-down options to select the appropriate option. If Yes is selected, the Est. Date of Delivery field is displayed. Use the calendar icon to select the estimated date of delivery for the pregnancy.
   

5. In the Patient Last Known Well Date fields, enter the date and time that the patient was last "well". This information is used for MU Clinical Quality Measures. See Meaningful Use for more information.
   

6. The Medical Record # and Visit # fields are populated automatically.
   

7. In the ED Bed # field, the Waiting Room option is selected. If you wish to select a different bed or location, use the drop-down menu to select the appropriate bed.
   

8. In the Select Physician field, use the drop-down list to select the desired ED physician. (If you do not know the physician at this point, it can be left blank and assigned from the Tracking Board or the Order Creation windows later.)
   

9. In the Chief Complaint fields, complete the following fields:

• In the Stated Complaint field, enter the patient's reason for coming to the ED. This field accommodates up to 300 characters. The information entered here is displayed in the Triage > Stated Complaint field and the Patient Registration > Admission > Edit window.

• Select the appropriate Body System and Complaint from the drop-down lists. These two fields are interdependent - the Body System you choose determines the available Complaint list. To enter additional complaints, click + Add Complaint. An additional set of Body System and Complaint fields are displayed. To remove additional complaints that have been added, click Remove. This option is only available for added complaint fields. The original chief complaint fields must remain on the screen.

10. If you would like to register this patient for Patient Health Record access, check the Register PHR Access box. The patient's current patient portal registration status is displayed at the bottom of the page.
    

11. To print the letter for the patient that includes the PIN so they can completed Patient Portal registration, check the Generate Portal Registration PIN check box. The patient's current patient portal status is displayed at the bottom of the screen.

9. If the patient chooses to opt out of the patient portal registration, check the Patient chooses to opt-out of portal registration option. Note: Opting out includes the patient in the numerator for the Meaningful Use View, Download, Transmit measure (Eligible Hospital Core measure #6.1 & Eligible Professional Core measure #7.1) for the facility.
   

10. Click Save and Print to print the patient's registration information and patient labels/armbands. Or, click Save to save the information and return to the Main page. Note: If you selected the Register PHR Access check box, the Register PHR Access box is displayed. Otherwise, you may also go directly to Assessments or CPOE using the carousel links in the lower left and right corners.

Special Note about printing armbands/labels:  The printer used for printing these labels is identified in Patient Registration > Master Files > Patient Classes > Edit (or New) > Forms to be Printed > Add. From there, identify the forms to be printed during admission and the default printer for printing. When you click the Save and Print button, the following happens:
 - If forms with a type of "Labels" or "Wristbands" are assigned to the patient class AND/OR the user selects the Generate Portal PIN check box option, the print selection box is displayed. 
 - If forms with a type of "Labels" or "Wristbands" are not assigned to the patient class AND the user has not selected to generate the portal pin, the print selection box is not displayed, but the registration is saved. 
 - If forms with a type of "Labels" or "Wristbands" are not assigned to the patient class AND the user HAS selected to generate the portal pin, the print selection box is not displayed, however, the registration is saved and the Portal PIN document is generated. 
Setup is required in Patient Registration > Form Library to create forms identified with the type Labels or Wristbands that can be printed during admission.

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11. Click Triage (in the lower right corner) to continue to the Triage window. Or, click Save (in the top right corner) to save the information and return to the Dashboard. If you would like to return to the Main page without saving, click Back to Main (in the green bar in the top right corner.

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