Quick Admit Registration

The Quick Admit function is used to enter minimal information on a patient in order to admit the patient as quickly as possible so that charting can begin and orders can be entered and administered. The default patient class (e.g., emergency room, skilled care) and facility are set up in the Patient Registration System Parameters window.

Quick Admits can also be generated through the Centriq Emergency Department and Hospital applications.

Examples of when to use the Quick Admit function:

• Accidents involving multiple patients

• Emergency Room admissions involving patients who are unconscious and have no forms of identification

Until the Admission or Medical Records staff completes the registration process for Quick Admits, charges merging from Order Entry will merge into the Bad Merged Charges file.

Patient registration and the Clinical Documentation application: Once the data is saved, the patient can be viewed in the Centriq Clinical Documentation application. Staff can begin charting in the Clinical Documentation application without having to wait for the patient’s full MPI record to be verified in Patient Registration.

To register a patient as a quick admit

1. Click the Registration button on the main Patient Registration screen. The Registration window is displayed.

2. Click New Quick Admit to open the Add Quick Admit window. [+]

   

3. The Med Rec # field contains a new medical record number for the patient. NOTE: If Patient Registration System Parameters are set to automatically create a medical record number, the number is automatically populated in this field. Otherwise, manually enter a new medical record number.

4. In the Age # field, enter the patient's approximate age.

5. In the Gender field, use the drop-down list to select the patient’s gender code (Female, Male, Unknown, or Other).

6. The Reg.Date/Time field, defaults to the current date/time. To edit, use the drop-down calendar to select the registration date. Manually update the time by clicking in the time slots and updating.

7. The Last Name field defaults to QuickAdmit for the patient.

8. The First Name field populates based on the information entered in the Age and Sex fields (e.g., 56Yr Old Female).

9. The Patient Class field defaults to the patient class set up as the default in Patient Registration System Parameters. If needed, use the drop-down list to select a patient class.

10. The Facility field defaults to the facility set up as the default in Patient Registration System Parameters. If needed, use the drop-down list to select a different facility.

11. In the Att. Phys field, click the Search button to search for and select the appropriate attending physician. The staff available for selection is based on the staff type assigned to the staffer. See Staff Types for more information.

12. The Print Face Sheet box defaults to checked in order to print out the face sheet. Uncheck the box if a face sheet is not to be printed.

13. In the Patient Stated Complaint field, enter the patient stated reason for visit.

14. Click Save to save the quick admit. If saved, Clinical staff can place orders and documents. Click Cancel to close the window without saving.

To add/merge an MPI to the quick admit

Once MPI details about the patient are obtained, either the quick admit's MPI will be updated, or, the quick admit episode will be merged to an existing medical record.

After obtaining the patient’s name, perform a name search in the Registration window.

If the quick admit patient has an existing medical record number, merge the quick admit into the existing medical record using the following instructions:

1. Go to Patient Registration > Admin > Merge MPI.

2. Enter the name of the quick admit (e.g., Quick Admit, 33 yr old Female) in the Search For field and click Find.

3. Identify the quick admit as the episode to close, click on the entry, and click Select located above the MPI to be Closed section of the window.

4. Return to the Search For field, enter the patient’s name (from the existing medical record number), and click Find.

5. Click on the patient’s name and click Select located above the MPI to be Retained section. The patient’s name and data is now displayed in the MPI to be Retained section.

6. Click Merge to merge the quick admit episode into the patient’s medical record number. (This action also deletes the medical record number assigned during the quick admit process.)

If the quick admit patient does not have an existing medical record, edit the quick admit episode in the Registration window using the following instructions:

1. Click the Registration button on the main Patient Registration screen. The Registration window is displayed.

2. Ensure the quick admit patient does not have an existing medical record by performing a multiple search in the Search By field (e.g., name, date of birth, and Social Security number).

3. To display all patients that have Quick Admit episodes, check the Display Quick Admit Episodes Only box and click Find.

4. Select the quick admit entry and click Edit MPI located at the bottom of the Registration window. The Edit Master Patient Index window is displayed.

5. Change the patient's defaulted Quick Admit name (e.g., Quick Admit, 33 yr old Female) to the patient's correct first and last name. Enter information in the Demographics, Guarantor, Emergency Contacts, Patient Insurances, and Privacy tabs. See New MPI for detailed information.

6. Click Save to save the MPI record, or click Cancel to close the window without saving.

7. Once the MPI record is saved, the Edit Visit button is enabled. Locate and select the episode (which now has the correct patient name) in the Patients and Episodes grid, click Edit Visit, and update information for the visit. Click Save to save updated information. See Edit Visit for more information.