ACH Transmission

The ACH file is configured in the Cash Management application in the Banks master file. The deposit amounts come from the same calculations that are used in the Trial Check Report and direct deposit forms.

If your bank does not accept the National Standard (NACH) format, contact Centriq Support for assistance.

To access the ACH Transmission window, go to Payroll > Process Checks > ACH Transmission. [+]

To transmit the ACH file

The Deposit Date field defaults to the date of the current payroll being processed.

In the Transmission Type field, use the drop-down list to select the option that identifies the type of transmission file to create. Choose from the following options: 1 - Deposits Only, 2 - Prenotes Only, or 3 - Both.
The Location of ACH File field displays the directory where the ACH file will be stored as defined in Cash Management > Master Files > Banks > Payroll ACH tab, and cannot be edited.
Click Continue.
A message is displayed stating the transmission was successful. Click OK to close the window.

Once the download file is created, the following message is displayed if the Company master file in Centriq Administration is set up for auto-deletion: Downloads of this type are subject to auto deletion when saved to a local directory. If not saved to a network or shared drive, this file will be deleted on MM/DD/CCYY HH:MM. Click OK to continue. Click Cancel to change the download path. To change the location, go to Cash Management > Master Files > Banks > Payroll ACH tab.

ACH File Layout

National Standard Format

File Header

Field	Positions	Length	NACHA Description	Centriq Parameter at CM > Master Files > Banks > Payroll ACH	Notes/Typical Values
1	01-01	1	Record Type Code	NA	Hard coded value: 1
2	02-03	2	Priority Code	NA	Hard coded value: 01
3	04-13	10	Immediate Destination #	Immediate Destination	Processing bank's routing number
4	14-23	10	Immediate Origin #	Immediate Origin	Typically the payroll company's federal tax ID number; In the file this is right justified and padded with blanks (e.g. parameter value "123456789" creates ACH file value "[blank]123456789")
5	24-29	6	Transmission Date	NA	Program logic uses date of file creation
6	30-33	4	Transmission Time	NA	Program logic uses time of file creation
7	34-34	1	File ID Modifier	File ID Modifier	Select '0-9' for numeric or 'A-Z' for alpha; Current programming only generates '0' or 'A' and does not increment this value when multiple files are created on the same day
8	35-37	3	Record Size	NA	Hard coded value: 094
9	38-39	2	Blocking Factor	NA	Hard coded value: 10
10	40-40	1	Format Code	NA	Hard coded value: 1
11	41-63	23	Destination Name	Immediate Destination Name	Processing bank's name
12	64-89	23	Origin Name	Immediate Origin Name	Payroll company's name
13	87-94	8	Reference Code	Reference Code	Optional field for payroll company's internal use

Company Batch Header

Field	Positions	Length	NACHA Description	Centriq Parameter at CM > Master Files > Banks > Payroll ACH	Notes/Typical Values
1	01-01	1	Record Type Code	NA	Hard coded value: 5
2	02-04	3	Service Class Code	Write Company Debit in ACH file	Value if checked: 200; Value if unchecked: 220
3	05-20	16	Company Name	Company Name	Payroll company's name
4	21-40	20	Company Discretionary Data	Company Discretionary Data	Optional field for payroll company's internal use
5	41-50	10	Company Identification	Company Identification	Typically the payroll company's federal tax ID number; In the file this is right justified and padded with blanks (e.g. parameter value "123456789" creates ACH file value "[blank]123456789")
6	51-53	3	Standard Entry Class Code	NA	Hard coded value: PPD (Prearranged Payments and Deposit entries)
7	54-63	10	Company Entry Description	Company Entry Description	"Payroll" is the typical value
8	64-69	6	Company Descriptive Date	NA	Hard coded value: [blanks]
9	70-75	6	Effective Entry Date	NA	Program logic uses the payroll's pay date
10	76-78	3	Settlement Date	NA	Hard coded value: [blanks]
11	79-79	1	Originator Status Code	NA	Hard coded value: 1
12	80-87	8	Originator ID	Originating DFI Identification	First 8 digits of processing bank's routing number
13	88-94	7	Batch Number	NA	Hard coded value: 0000001; Current programming allows only one batch per file, so this value does not increment

Detail Transactions

DEPOSIT RECORDS:
EMPLOYEE ENTRIES
Field	Positions	Length	NACHA Description	Centriq Parameter at CM > Master Files > Banks > Payroll ACH	Centriq Parameter at PY > Master Files > Employees > Direct Deposit	Notes/Typical Values
1	01-01	1	Record Type Code	NA	NA	Hard coded value: 6
2	02-03	2	Transaction Code	NA	Type	For deposits, if Type is C - Checking: 22; If Type is S - Savings: 32; If Type is L - Loan: 52
3	04-11	8	Routing/Transit Number	NA	Routing#	First 8 digits of employee bank's routing number
4	12-12	1	Routing Transit Check Digit	NA	Routing#	9th digit of employee bank's routing number
5	13-29	17	Individual Account Number	NA	Account#	The employee's bank account number
6	30-39	10	Amount	NA	Amount/Percent of Net	Program logic uses the correct portion of the employee's net pay as determined by the employee direct deposit setup
7	40-54	15	Individual ID	Use Employee Number instead of Social Security Number in ACH file	Employee Number/Employee SSN	If checked in CM: Employee Number; If unchecked in CM: Employee SSN
8	55-76	22	Individual Name	NA	Employee Last Name/First Name/Middle Name	The employee's name formatted as "Last, First Middle"
9	77-78	2	Discretionary Data	Discretionary Data	NA	Optional field for payroll company's internal use
10	79-79	1	Addenda Indicator	NA	NA	Hard coded value: 0; Current programming does not allow for addenda records
11	80-94	15	Trace Number	Receiving DFI Identification	NA	First 8 digits of Receiving DFI Identification + hard coded sequence starting with 0000001 and incrementing thereafter

PAYROLL COMPANY ENTRY (This entry will be written if the "Write Company Debit in ACH" file flag is checked)
Field	Positions	Length	NACHA Description	Centriq Parameter at CM > Master Files > Banks > Payroll ACH	Notes/Typical Values
1	01-01	1	Record Type Code	NA	Hard coded value: 6
2	02-03	2	Transaction Code	Company Debit Transaction Code	27 - Checking; 37 - Savings
3	04-11	8	Routing/Transit Number	Receiving DFI Identification	First 8 digits of processing bank's routing number
4	12-12	1	Routing Transit Check Digit	Receiving DFI Identification	9th digit of processing bank's routing number
5	13-29	17	Company Account Number	DFI Account Number	Payroll company's bank account number
6	30-39	10	Amount	NA	Program logic sums the employee entries to obtain the amount
7	40-54	15	Company ID	Company ID Number	Typically the payroll company's federal tax ID
8	55-76	22	Company Name	Company Name	The payroll company's name
9	77-78	2	Discretionary Data	Discretionary Data	Optional field for payroll company's internal use
10	79-79	1	Addenda Indicator	NA	Hard coded value: 0; Current programming does not allow for addenda records
11	80-94	15	Trace Number	NA	First 8 digits of Receiving DFI Identification + hard coded sequence starting with 0000001 and incrementing thereafter

PRENOTE RECORDS:
EMPLOYEE ENTRIES
Field	Positions	Length	NACHA Description	Centriq Parameter at CM > Master Files > Banks > Payroll ACH	Centriq Parameter at PY > Master Files > Employees > Direct Deposit	Notes/Typical Values
1	01-01	1	Record Type Code	NA	NA	Hard coded value: 6
2	02-03	2	Transaction Code	NA	Type	For prenotes, if Type is C - Checking: 23; If Type is S - Savings: 33; If Type is L - Loan: 53
3	04-11	8	Routing/Transit Number	NA	Routing#	First 8 digits of employee bank's routing number
4	12-12	1	Routing Transit Check Digit	NA	Routing#	9th digit of employee bank's routing number
5	13-29	17	Individual Account Number	NA	Account#	The employee's bank account number
6	30-39	10	Amount	NA	NA	For prenotes the amount will be $0.00
7	40-54	15	Individual ID	Use Employee Number instead of Social Security Number in ACH file	Employee Number/Employee SSN	If checked in CM: Employee Number; If unchecked in CM: Employee SSN
8	55-76	22	Individual Name	NA	Employee Last Name/First Name/Middle Name	The employee's name formatted as "Last, First Middle"
9	77-78	2	Discretionary Data	Discretionary Data	NA	Optional field for payroll company's internal use
10	79-79	1	Addenda Indicator	NA	NA	Hard coded value: 0; Current programming does not allow for addenda records
11	80-94	15	Trace Number	Receiving DFI Identification	NA	First 8 digits of Receiving DFI Identification + hard coded sequence starting with 0000001 and incrementing thereafter

Company Batch Control

Field	Positions	Length	NACHA Description	Centriq Parameter at CM > Master Files > Banks > Payroll ACH	Notes/Typical Values
1	01-01	1	Record Type Code	NA	Hard coded value: 8
2	02-04	3	Service Class Code	Write Company Debit in ACH File	Value if checked: 200; Value if unchecked: 220
3	05-10	6	Entry/Addenda Count	NA	Program logic uses total number of detail records in the batch
4	11-20	10	Entry Hash	NA	Program logic sums the routing numbers in the batch
5	21-32	12	Total Debits Dollar Amount	NA	Program logic sums the debit amounts in the batch
6	33-44	12	Total Credits Dollar Amount	NA	Program logic sums the credit amounts in the batch
7	45-54	10	Company Identification	Company Identification	Typically the payroll company's federal tax ID number; In the file this is right justified and padded with blanks (e.g. parameter value "123456789" creates ACH file value "[blank]123456789")
8	55-73	19	Message Authentication Code	NA	Hard coded value: [blanks]
9	74-79	6	Reserved	NA	Hard coded value: [blanks]
10	80-87	8	Originator ID	Originating DFI Identification	First 8 digits of processing bank's routing number
11	88-94	7	Batch Number	NA	Hard coded value: 0000001; Current programming allows only one batch per file, so this value does not increment

File Control

Field	Positions	Length	NACHA Description	Centriq Parameter at CM > Master Files > Banks > Payroll ACH	Notes/Typical Values
1	01-01	1	Record Type Code	NA	Hard coded value: 9
2	02-07	6	Batch Count	NA	Program logic uses the total number of batches in the file; Centriq programming currently allows for one batch
3	08-13	6	Block Count	NA	Program logic uses the number of blocks in the file; Each block is 10 lines in the file
4	14-21	8	Entry/Addenda Count	NA	Program logic uses the total number of detail records in the file
5	22-31	10	Entry Hash	NA	Program logic sums the routing numbers in the file
6	33-43	12	Total Debits Dollar Amount	NA	Program logic sums the debit amounts in the file
7	44-55	12	Total Credits Dollar Amount	NA	Program logic sums the credit amounts in the file
8	56-94	39	Reserved	Write federal tax ID in the File Control record	Value if checked: Tax ID # from Federal Taxes Master; Value if unchecked: [blanks]

Security Record

The Security Character check box in the Banks master file enables this functionality. This row will not be generated into the file if the box is not checked. Do not use these parameters if the bank does not require them.

Field	Positions	Length	Centriq Parameter at CM > Master Files > Banks > Payroll ACH	Notes/Typical Values
1	01-09	9	NA	Hard coded value: $$ADD ID=
2	10-17	8	RID	Remote ID
3	18	1	NA	Hard coded value: [blank]
4	19-23	5	NA	Hard coded value: BID='
5	24-29	6	File Type	File Type
6	30-37	8	BID	Batch ID
7	38	1	NA	Hard coded value: '